Comparing Collaboration Software

Feature Google Meet Zoom for Education3 Skype for Business RingCentral
Recording1 no yes no2 yes
Break out rooms no yes no yes
File transfer yes yes yes yes
Can define roles: moderator vs participant Meeting organizer is host yes yes yes
Audio and video options yes yes yes yes
Screen sharing yes yes yes yes
Application sharing- collaboration Using Google apps yes yes yes
Connect with those outside of TWU yes yes yes yes
Play video clips, such as YouTube or LinkedIn Learning yes yes no yes
Requires reservation/ scheduling no no no no
Chat yes yes yes yes
Whiteboard yes, using Jamboard yes yes no
Polls no yes yes no
Leader/moderator/ presenter can mute audience yes yes yes yes
Mobile app available (some limitations) yes yes yes yes
How do attendees/participants join? log on via computer or dial-in log on via computer or dial in  log on via computer app, website, dial in
Maximum attendees/participants join? 250 300 250 100
Passcode option? no yes no yes and or lock meeting option
Other information?   Basic license has time limit 40 minutes    


1Resources belong to the University. All Skype for Business activity is logged.  

2Not currently available

3Zoom is integrated with Canvas and instructor use is supported by Teaching and Learning with Technology.

We do our best to link to only the best external sites but we cannot be held responsible for the quality or accuracy of such websites.

Many TWU faculty and staff utilize web conferencing solutions for department meetings, courses, research, and general collaboration. IT Solutions has published a web conferencing standard so that staff and faculty can conduct University business with secure and convenient access to web conferencing tools.

Specifically, the standard addresses IT Solutions 

  • recommended web conferencing platforms, 

  • general configuration recommendations for all virtual collaboration tools, 

  • best practices for protecting privacy, and 

  • guidance for recording and sharing virtual meetings.

See Standard: Information Security Standard - Web Conferencing

For additional support, contact the Technology Service Desk at 940-898-3971,,, or submit a request through the Technology Service Catalog.