File Storage and Sharing Options: X-Drive vs. Google Drive vs. OneDrive

Tags faculty staff

The University community has many options for shared file storage. Google Drive, OneDrive, and the “X-Drive,” are free to faculty, staff, and students and supported by IT Solutions. Each of these systems can be utilized to share information among faculty, staff, and students. Each of these systems offers different options--some of which are detailed below.  

 

 

X-Drive

Google Drive** Includes My Drive and Shared drives

OneDrive

Storage Space

20GB personal + 50GB shared (per user)

TWU uses both My Drive and Shared drives

1 TB 

Collaboration

File sharing only

Live collaboration

Live collaboration

Revision history

No

Yes

Yes

Permission-Setting 

Access controls at the top folder level

Full permission control

Full permission control

Availability

Only on-campus or VPN

Anywhere with internet

Anywhere with internet

Sensitive data*

Allowed; Most secure of these options

Not recommended

Not recommended

FERPA compliant   

Yes

Yes

Yes

Browser compatibility

N/A

Works best in Chrome

Any browser works

Sharing capabilities

Yes

Yes; more robust

Yes

Mobile accessibility

No

Yes

Yes

Create content

No

Yes

Yes

File types allowed

Any

Nearly all

Nearly all

 

X drive will display personal usage only.

 

*More information about Personally Identifiable Information PII is available from the question What determines sensitive data from non-sensitive data?


**A Note About Google

Google My Drive only allows one account to “own” a Google-created file (doc, sheet, form, etc.). Ownership can only be transferred within domains (only @twu.edu can transfer to/from another @twu.edu account). Departments who wish to use Google Drive extensively may consider creating a Shared drive. Google Shared drives allow a group or department to own a collection of files and or folders.

Compare Google My Drive and Google Shared drives 

More information about Google My Drive is available from the GSuite Learning Center. 

More information about Google Shared drives is available from the GSuite Learning Center. 

For additional support, contact the Technology Service Desk at 940-898-3971servicedesk@twu.edu, techchat.twu.edu, or submit a request through the Technology Service Catalog.

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Details

Article ID: 13827
Created
Mon 6/13/16 4:33 PM
Modified
Thu 6/2/22 2:29 PM

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