Add a Conference Presentation

1. From Research, select Conference Presentations OR from Research Activities Entry, select Conference Presentations.
2. Click the green Add button in the upper-right corner.
3. Type or paste in the Title of Presentation. (Hint Ctrl + V to paste.) Note that punctuation marks will not work in title fields in Sedona. If you need to add quotation marks, italicize text, or add special characters in your title, refer to the Title Fields in Sedona article.
4. The Conference/Event field is a drop-down menu which includes events added by members of your department. If you find the conference in the list, you should select it. Otherwise, leave this field blank and type or paste the name of the conference in the text box below, (enter if not on list). The same rules about formatting apply to the Conference/Event field as do the title field.
5. Select the Status: Accepted or Presented.
6. Select the Year Accepted/Year Presented.
7. Select the Academic Year.
8. Select the Scope.
9. Select the Type.
10. Select Refereed: Yes or No and indicate if you were Invited to present.
11. Select the State (Nation) and City. If unknown, select Unknown for state and type Unknown for city. If it was a virtual or online conference, select Virtual for state and type Online for city.
12. The remaining fields on the left side of the screen:
    1. Associated Grant allows you to select from your list of grants in Sedona.
    2. Duplicate record(s) will duplicate this entry in Award, Proceedings, and or Professional Development, saving you some data entry.
    3. Other: Select Student Collaboration and type Student in the Affiliation field under student author name on the right side of the screen (required if student collaboration).
    4. You may use the ShowCase field to order articles published within the same year. For the item to appear on a short CV, it must have a ShowCase number.
    5. The final field on this screen is the Citations box.  This is an unformatted text box that does not appear on your rendered CV.  If you want to format this citation in your discipline’s style, you could enter that information here for easy retrieval.
    6. You may also include any other information in the description field, but as with your conference presentations, you’ll need to be careful how you paste, if you paste, and that you remove any Source code, if you do not include any text in the description field. 

       1. The description field is an open text box in which you may type any additional information. This text will appear on the rendered CV.  You do not have to type in this field. If you leave the field blank, you will want to select the Source button and delete any text you see, in this case “ .”  Select Source again to return to the regular view of the text box. 

       2. If you have information to include in the description box, you have the option to copy the text from another source and place it in the box or to simply type the information. If you choose to copy and paste, we recommend that you either select source and use Ctrl + V to paste or right click and select paste OR that you select the clipboard with the T icon and use Ctrl + V to paste or right click and select paste. We do not recommend pasting directly into the description box or using the clipboard with the Word icon. These options will carry over a lot of unnecessary and messy code that will disrupt the streamlined look of your CV.

    7. Keywords helps the Office of Research and Sponsored Programs to match faculty with awards.
13. The right side of the screen is dedicated to author data. If any of the authors on the article work at TWU, please select them from the Colleagues drop-down list. This will create a pending record on their Sedona CV, and you'll be saving them the trouble of adding the entry!
    1. Your name will appear first. You may click the blue up-down arrow to drag your name to the appropriate publication position. Add additional authors. Note: the fields should be entered First Name, Middle Initial, and then Last Name (they will appear on the rendered CV in the appropriate format).The default CV template in Sedona is configured to render your CV in APA format. As such, no matter how many letters you type in the first and last name fields, only the first initials of each author will appear on the rendered CV. Refer to the Sedona tips for handling hyphenated first names and other special cases with author names.
    2. Use the et al. text box to enter any authors beyond five. Be sure to format these in your discipline's style.
14. When you have completed data entry for the article, click the green Save button in the upper-right corner. This button and the Back button take you back to the Presentation Records Screen.  The Back button will not save changes.

Avoid using the browser's back button (upper left corner). This may result in lost data.

Presentation Records Screen

• Click on the presentation title or the Edit link to edit the presentation.
• Click Manage to upload related files.
• Click Add to add another presentation.
• Click CV to view your rendered CV in the default TWU template.
• Click Home to return to the Member Console.
• Click Sign Out if you have completed your work in Sedona.

Sedona Navigation Tip

To add another type of activity (such as a journal article or service on a committee), click the relevant heading from the menu bar. Otherwise, click Home and then click on the heading.

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For additional support, contact the Technology Service Desk at 940-898-3971, servicedesk@twu.edu, techchat.twu.edu, or submit a request through the Technology Service Catalog.