Google Shared drives

What can you do with shared drives?

Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Set up a shared drive

Google Shared drives feature 5 levels of sharing:

  • Manager
  • Content Manager
  • Contributor
  • Commenter
  • Viewer

Best Practice: at least 2 people should be in the "Manager" role so that others can be added or removed as needed. 

Add files and folders to shared drives

Managers, Content Managers, and Contributors can add files 

Manage files and folders in shared drives (delete a shared drive)

  • Files can be moved from My Drive to Shared drives, or from Shared drives to a different Shared drives.
  • Managers and Content Managers can move files to the Trash. Any file or folder in the Trash will be permanently deleted after 30 days. 
  • Managers can delete all files from a Shared drive in order to delete the Shared drive. 

Share and collaborate in shared drives

Files in Shared drives can only be shared within the TWU community. To share files with anyone outside TWU, files must be in My Drive. 

For additional support, contact the Technology Service Desk at 940-898-3971,,, or submit a request through the Technology Service Catalog.



Article ID: 146775
Thu 9/22/22 1:16 PM
Thu 9/22/22 1:31 PM

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