Student

STUDENT Recruitment Process Steps

IS THIS STUDENT CURRENTLY A TWU STUDENT EMPLOYEE?  If the candidate is currently an active student employee, you can bypass the standard hiring procedure. Please proceed with an Add Assignment or Change Assignment transaction in the system instead of initiating or utilizing a requisition. 

 

  1. Hiring Manager begins the process by working with Career Connections to post their position in Handshake.  (see FAQ #1 on our FAQ list if you have questions about why Handshake is required.) Please do not allow the student to begin working until the full process below is completed.
  2. Hiring Manager reviews list of Position Codes for their department to obtain correct position code for Requisition Creation Template.  If assistance is needed with position codes, please contact HR Compensation team.
  3. Hiring Manager completes Requisition Creation Template and submits it to HRRecruitment@twu.edu.  
  4. HR Recruitment creates the requisition in Oracle Cloud using the provided information.
  5. Various approvers complete the approval workflow for the new requisition.
  6. HR Recruitment formats the requisition.
  7. HR Recruitment opens the unposted requisition for sourcing.
  8. Hiring Manager provides the candidate selected in Handshake with a link to the unposted position.
  9. Candidate uses the link the Hiring Manager provided to apply to the unposted position.
  10. Hiring Manager moves selected candidate through proper phases and states to Interview / Recommended, using the comment box to provide HR Recruitment with essential information such as hourly pay rate and FTE.  Please see step 16 below to understand student employee start dates. 
    • Pro Tip: we recommend you advise your candidate to watch for an email from HireRight that will require quick attention from them.
  11. HR Recruitment orders HireRight criminal background search for final candidate.
  12. Candidate responds to HireRight email providing the information necessary for the background search.
  13. HR Recruitment receives background results from HireRight.
  14. HR Recruitment moves the final candidate to Background / Satisfactory.
  15. HR Recruitment moves the final candidate to Job Offer / To Be Created.
  16. HR Recruitment creates the offer letter and submits it into approval workflow. 
    • The student employee's start date in Oracle will be the date the offer letter goes into approvals + 1 day.  
    • The onboarding process (step 20) includes a communication to the student employee telling them that their supervisor will communicate with them regarding their start date, and that it might fall after the start date on their offer letter.
  17. Various approvers complete the approval workflow for the offer letter.
  18. HR Recruitment extends the offer letter to the candidate through Cloud.  The candidate receives the offer via email from TWU Careers.  We recommend you notify your candidate to be watching for this email.
  19. Candidate accepts the offer letter.
  20. Candidate is moved to HR processing where onboarding will occur. 
  21. HR Recruitment asks the Hiring Manager to mark all unselected applicants as unselected.
  22. HR Recruitment marks the requisition as filled in Oracle Cloud if only one opening) or leaves it open if there are multiple openings.

 

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