Use Add Assignment when creating a second assignment for an employee.
*If this is a new employee to your department and you cannot pull them up – email HRRecords@twu.edu with the name and we will share access to their data with you.
My Client Groups – Employment Info
You can select any title and choose Add Assignment. The other assignment information will populate for you to update so select the assignment closest to your position.
After you select the position, use the Actions to go to Add Assignment
Choose all the options and select continue
When = Effective Date
Full Academic Year = 9/1/year
Spring = 1/16/year
Summer Assignment = 6/1/year
Select Permanent Never Use Temporary = Permanent
What’s the way to add the assignment = Add Assignment
Why are you adding the new assignment = 900 – Establish new job/appointment or reappointment
Assignment Status = Active Assignment
Person Type = Faculty Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey to Budget Dept.)
Regular or Temporary = Regular (Visiting Faculty is always Temporary)
Full Time or Part Time
Working Hours = Calculates the FTE
Pay Class = F classifications
F9 = Academic Year (if the faculty want to spread out 12 months they will work directly with payroll)
F3 = Summer Faculty assignment
V9 = Visiting Faculty Academic Year (if the faculty want to spread out 12 months they will work directly with payroll)
Appointment Start = Do not put dates here
Appointment End = Do not put dates here
Course / Assignment / Comments = Not Required
Maintain Manager This employee will show up under the Line Manager – My Team
Payroll Details –Faculty are under the Payroll Frequency of TWU Monthly. Timecard Required for Payroll No and Timecard Required for Assignment No.
Use the Add button
Add Assignment – Faculty Assignment
Salary – Salary Basis for Faculty is always Faculty Salary
Direct Reports – if applicable
Comments and Attachments – not required but could be used for notes.
