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Use Add Assignment when creating a second assignment for an employee.
*If this is a new employee to your department and you cannot pull them up – email HRRecords@twu.edu with the name and we will share access to their data with you.
My Client Groups – Employment Info
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You can select any title and choose Add Assignment. The other assignment information will populate for you to update so select the assignment closest to your position.
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After you select the position, use the Actions to go to Add Assignment
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Choose all the options and select continue
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When = Effective Date
Full Academic Year = 9/1/year
Spring = 1/16/year
Summer Assignment = 6/1/year
Select Permanent Never Use Temporary = Permanent
What’s the way to add the assignment = Add Assignment
Why are you adding the new assignment = 900 – Establish new job/appointment or reappointment
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Assignment Status = Active Assignment
Person Type = Faculty Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey to Budget Dept.)
Regular or Temporary = Regular (Visiting Faculty is always Temporary)
Full Time or Part Time
Working Hours = Calculates the FTE
Pay Class = F classifications
F9 = Academic Year (if the faculty want to spread out 12 months they will work directly with payroll)
F3 = Summer Faculty assignment
V9 = Visiting Faculty Academic Year (if the faculty want to spread out 12 months they will work directly with payroll)
Appointment Start = Do not put dates here
Appointment End = Do not put dates here
Course / Assignment / Comments = Not Required
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Maintain Manager This employee will show up under the Line Manager – My Team
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Payroll Details –Faculty are under the Payroll Frequency of TWU Monthly. Timecard Required for Payroll No and Timecard Required for Assignment No.
Use the Add button
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Add Assignment – Faculty Assignment
Salary – Salary Basis for Faculty is always Faculty Salary
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Direct Reports – if applicable
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Comments and Attachments – not required but could be used for notes.
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