Use Add Assignment when creating a second assignment for an employee.
*If this is a new employee to your department and you cannot pull them up – email HRRecords@twu.edu with the name and we will share access to their data with you.
My Client Groups – Employment Info
You can select any title and choose Add Assignment. The other assignment information will populate for you to update so select the assignment closest to your position.
After you select the position, use the Actions to go to Add Assignment
Choose all the options and select continue
When = Effective Date
Fall = 9/1/year
Spring = 1/16/year
Summer = 6/1/year
Select Permanent Never Use Temporary = Permanent
What’s the way to add the assignment = Add Assignment
Why are you adding the new assignment = 900 – Establish new job/appointment or reappointment
Assignment Status = Active Assignment
Person Type = Adjunct Faculty Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey goes to Dept. Admin)
Regular or Temporary = Always Temporary for Adjunct Faculty Assignment
Full Time or Part Time = FTE .75 or higher = full time - FTE .74 and below = part time
Working Hours = Calculates the FTE
Pay Class = F classifications
F4.5Fall = Fall assignment
F4.5Spring = Spring assignment
F3 = Summer assignment
F1 or F2 = Varies – use appointment start end dates on this one only
Appointment Start = Do not put dates here (unless F1 or F2)
Appointment End = Do not put dates here (unless F1 or F2)
Course / Assignment / Comments = Not Required
Maintain Manager This employee will show up under the Line Manager – My Team
Payroll Details – Adjunct Faculty are under the Payroll Frequency of TWU Monthly. Timecard Required for Payroll No and Timecard Required for Assignment No.
Use the Add button
Salary – Salary Basis for Adjunct Faculty is always Part Time Faculty
Direct Reports – if applicable
Comments and Attachments – not required but could be used for notes.
After this Add Assignment is approved, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.