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Use Add Assignment when creating a second assignment for an employee.
*If this is a new employee to your department and you cannot pull them up – email HRRecords@twu.edu with the name and we will share access to their data with you.
My Client Groups – Employment Info
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You can select any title and choose Add Assignment. The other assignment information will populate for you to update so select the assignment closest to your position.
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After you select the position, use the Actions to go to Add Assignment
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Choose all the options and select continue
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When = Effective Date
Fall = 9/1/year
Spring = 1/16/year
Summer = 6/1/year
Select Permanent Never Use Temporary = Permanent
What’s the way to add the assignment = Add Assignment
Why are you adding the new assignment = 900 – Establish new job/appointment or reappointment
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Assignment Status = Active Assignment
Person Type = Adjunct Faculty Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey goes to Dept. Admin)
Regular or Temporary = Always Temporary for Adjunct Faculty Assignment
Full Time or Part Time = FTE .75 or higher = full time - FTE .74 and below = part time
Working Hours = Calculates the FTE
Pay Class = F classifications
F4.5Fall = Fall assignment
F4.5Spring = Spring assignment
F3 = Summer assignment
F1 or F2 = Varies – use appointment start end dates on this one only
Appointment Start = Do not put dates here (unless F1 or F2)
Appointment End = Do not put dates here (unless F1 or F2)
Course / Assignment / Comments = Not Required
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Maintain Manager This employee will show up under the Line Manager – My Team
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Payroll Details – Adjunct Faculty are under the Payroll Frequency of TWU Monthly. Timecard Required for Payroll No and Timecard Required for Assignment No.
Use the Add button
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Salary – Salary Basis for Adjunct Faculty is always Part Time Faculty
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Direct Reports – if applicable
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Comments and Attachments – not required but could be used for notes.
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After this Add Assignment is approved, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.