Eligibility for Leave
All regular full-time staff employees are eligible to earn paid vacation leave in accordance with the current State of Texas schedule. Regular part-time employees earn a prorated share of vacation leave based upon the percent of time worked. Vacation is earned in accordance with the following schedule:
| Total State Employment Including Prior State Service |
Hours Earned per Month |
Days Earned per year
|
Max. Hours of Earned Vacation Eligible to Carry Forward to Next Fiscal Year
|
| Less than 2 years |
8 |
12 |
180 |
| 2 but less than 5 years |
9 |
13.5 |
244 |
| 5 but less than 10 years |
10 |
15 |
268 |
| 10 but less than 15 years |
11 |
16.5 |
292 |
| 15 but less than 20 years |
13 |
19.5 |
340 |
| 20 but less than 25 years |
15 |
22.5 |
388 |
| 25 but less than 30 years |
17 |
25.5 |
436 |
| 30 but less than 35 years |
19 |
28.5 |
484 |
| 35 or more years |
21 |
31.5 |
532 |
An employee earns vacation leave beginning on the first day of employment with the University and terminating on the last physical day on the job. Credit for one month’s accrual will be given for each month or fraction of a month of employment. Vacation with pay cannot be taken until the employee has had continuous employment with the State of Texas for six (6) months, although vacation leave will be accrued during that time.
Change to a higher accrual rate (based on years of total eligible service) occurs on the first calendar day of the month if the employee’s anniversary date falls on the first day of the month; otherwise, the increase occurs on the first calendar day of the following month.
Example: An employee with an anniversary date of September 6th would be eligible for the increased accrual rate in October.
Employees who have previous State of Texas service should contact the Office of Human Resources to secure proper credit for that employment toward vacation accrual.
Vacation earned during one fiscal year may be carried forward to the next fiscal year subject to the maximum hours shown in the chart. All hours of unused accumulated vacation leave which are above the maximum at the end of the fiscal year are credited to the employee’s sick leave balance as of the first day of the next fiscal year.
Vacation Leave Use
Vacation ordinarily will be scheduled at the mutual convenience of the employee, the department, and the University. Where conflicts arise, the needs of the University and the department will be paramount.
See Staff Attendance, Vacation, and Sick Leave Policy 3.17