Online Course Evaluation Information for Faculty

Access a closed-caption video with the following information.

Access the system

1. Access the system through Pioneer Portal > My Tools > Edit My Course Evaluation Questions or access the system directly.
2. At 2nd login screen, enter the username@twu.edu with password.

View results

Percent of section completed will be visible on the course list in the system while the evaluation is active and after it closes. The Associate Provost for Institutional Research and Improvement will make detailed results available to faculty through an email announcement after grades are submitted.

Access the results in Pioneer Portal> My Resources > Faculty/Staff Resources > Course Evaluation Documents

Add questions

1. Click Faculty.
2. Select Manage My Questions.
3. Click Add.
4. Select Likert or Comment.
5. Type in the question.
6. If Likert, the labels can be modified. It is strongly recommended that the order of the labels be maintained from least to greatest (1 to 5) for consistency with the 10 common questions.
7. Click Add to save.

Edit questions

1. In Manage My Questions, click Edit.
2. Click Update to save changes.

View questions

1. In Manage My Questions, click page numbers to view added questions.
2. Scroll to the bottom of the page to view the common set of questions.

Assign questions to a course

1. Click Faculty.
2. Select Assign Questions to Courses.
3. Select a course.
4. Add questions from your question bank by clicking Add.
5. Reorder added questions with the Up and Down buttons.
6. To preview the evaluation, Click here to check what your students will see on their course evaluation prompt for the selected course. The 10 common questions appear first. Any questions added by instructor will automatically appear at the end of the evaluation.
7. The preview opens in a new tab. Close the new tab to return to the course evaluation system.

Change the start and end date of evaluations

There are limitations on start and end date edits. For example, an evaluation must be open a minimum of 10 days during a full semester, (and 7 days during a shorter semester). While the dates can be modified, a warning will appear if these standards are not met.

An instructor might change dates if the course ends before the end of the regular term (such as clinical courses that end before finals). The instructor could edit the open and close dates. Open and closed dates are determined by the term; therefore, only a small number of courses would need evaluation date adjustments.

1. On the home page of the system (or Faculty > Manage My Evaluations), click Edit.
2. Click Update to save changes.

Guidelines for Course Evaluations Application

• Small classes are not eligible for evaluation. 
• Course evaluation cannot start before semester or course section starts.
• Course evaluation cannot end before course section or semester starts.
• Course evaluation cannot start after course section or semester ends.
• Course evaluation cannot end after course section or semester ends.
• Course evaluation must be open for at least 10 days for full semesters (and 7 days in shorter semesters).
• One cannot change the existing schedule of the course evaluation if it is starting in 6 or fewer days.
• The latest a course evaluation can end is 7 days prior to the course section’s end date.
• Default dates when course evaluations become available to students are:
  • Start: when about 2/3 of the length of the course is over;
  • End: 10 days after the start date for full semesters and 7 days after the start date for shorter semesters.
• A faculty member cannot edit a question once it has been answered by at least one student.
• A faculty member cannot delete a question from a specific course once it has been answered by at least one student.
• A faculty member cannot add a new question to a specific course if the evaluation is starting in 1 or less days, already started, or if there has been at least one response.
• A faculty member cannot change the evaluation start date to a date in the past.

Default dates for course evaluations

• Start: when about 2/3 of the length of the course is over;
• End: 10 days after the start date for full semesters and 7 days after the start date for shorter semesters.
• Exact course evaluation start and end dates may vary depending on term, but instructors may log into the system directly to view a list of their eligible course evaluations and respective start and end dates.

 Notes

• Faculty can delete their own custom questions at any time, effectively removing the possibility of assignment of the deleted question to present or future courses.  Deleting a question from the personal pool of questions of a faculty member does not delete that same question from any past course evaluations already taken.
• Students will receive a system-generated email notification the day the evaluation opens and two days before the evaluation closes.
• Students are able to save the evaluation without submitting. Once the evaluation closes, those unsubmitted answers will qualify as submitted answers.
• If offering extra credit, a student may take a screenshot of the course list in the evaluation system to confirm completion. 

Common Questions

For additional support, contact the Technology Service Desk at 940-898-3971, servicedesk@twu.edu, techchat.twu.edu, or submit a request through the Technology Service Catalog.