Instructions for Accessing W-2 Form

Tags w2 W-2

Current employees are able to obtain a copy of the W-2 form in Oracle Cloud (2023 to present) or Pioneer Portal (2022 and prior).

How do I access my W-2 form online?

  • Log in to Oracle Cloud (
  • Click on "Me"
  • Choose "Pay"
  • Click on Year-End Documents
  • Click on the W-2 link to download your W-2 form
  • Click on the download icon at the top right of your browser to open your W-2 form 

 To verify your delivery method or consent to online W-2 for 2024:

  • Log in to Oracle Cloud, 
  • Click on Me > Pay > Document Delivery Preferences
  • Choose the pencil icon next to W_2 and update your preference.  
  • NOTE: If you choose to receive your W-2 online, you will not receive a mailed copy of your W-2 from ADP. 

 Frequently Asked W-2 Questions:

Why doesn’t my W-2 form agree to the gross income on my payslip?  Why doesn’t my W-2 form agree to my annual salary?
Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income.  Your taxable income can be obtained by reviewing your final payslip for the year (for most employees, this will be your 12/1/2023 payslip) and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income. 
What is the difference between Box 1 and Box 3 on my W-2 form? 
Box 1 is your taxable income for federal income tax and Box 3 is your social security wages.  The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions. 
What is Box 12 Code DD?
The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.

How do I access a copy of my W-2 for years prior to 2023? (Current Employees Only)

Log in to Pioneer Portal (
Choose My Info
Choose Historical W-2
Select the Year
Click Go

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Article ID: 34430
Wed 7/26/17 4:19 PM
Tue 6/4/24 8:29 AM

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You may choose to access (print, and/or save) your W-2 in either Oracle (if on campus or connected to VPN) or Pioneer Portal. These are instructions for Pioneer Portal.