Where do I access my W-2 Information?
Current employees are able to obtain a copy of the W-2 form for 2024 and beyond in ADP W-2 Services. The 2024 W-2 forms will be accessible on or before January 31st, 2025.
W-2 forms from 2023 can be accessed in Oracle Cloud, while W-2 forms from 2022 and prior must be accessed via Pioneer Portal. Instructions for accessing these older forms are found in this article and in the related article found on the right-hand side of the screen.
How do I access my W-2 form online?
- On the ADP service website: https://online.adp.com/ and click the link "New User? Get Started".
- Select "I have a registration code".
- Enter registration code: TXWU-W2.
- Enter your identity information:
- First Name
- Last Name
- Social Security Number (SSN)
- Birth Date
- A pop-up will appear, bypass this message by selecting "Register by Service" and continue your registration.
- Enter the following information:
- Year of W-2
- Employee ID number [see below for steps to access this]
- Company Code: VJ9
- Your Zip Code
- Your SSN
- You will be prompted to verify your identity by inputting your US mobile phone number, follow the steps on the screen to verify.
- Add your primary contact information - a frequently used email address and a mobile number to receive account notifications and verifications for identity confirmation when needed.
- Set-up user ID and password to complete the registration process for your ADP services account.
Note: Users providing a unique email address and a unique phone number will not be required to set up security questions and answers.
Please review the ADP W-2 Services Reference Card in the attachments for a personal copy of this information, including steps to download the mobile app.
To find your Employee ID number:
- Navigate to Oracle Cloud.
- Select "Me" > "Personal Information" > "Employment Information"
- Find the "Person Number"
- This number serves as your employee ID number.
Verifying your W-2 Delivery Method:
- Log in to Oracle Cloud,
- Click on Me > Pay > Document Delivery Preferences
- Choose the pencil icon next to W_2 and update your preference.
- NOTE: If you choose to receive your W-2 online, you will not receive a mailed copy of your W-2 from ADP.
Frequently Asked W-2 Questions:
Why doesn’t my W-2 form agree to the gross income on my payslip? Why doesn’t my W-2 form agree to my annual salary?
Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income. Your taxable income can be obtained by reviewing your final payslip for the year (for most employees, this will be your 12/1/2024 payslip) and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income.
What is the difference between Box 1 and Box 3 on my W-2 form?
Box 1 is your taxable income for federal income tax and Box 3 is your social security wages. The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions.
What is Box 12 Code DD?
The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.
How do I access a copy of my W-2 for years prior to 2023? (Current Employees Only)
- Log in to Pioneer Portal (portal.twu.edu)
- Choose My Info
- Choose Historical W-2
- Select the Year
- Click Go