Withdrawal from the University

Office of Student Life

If you find it necessary to withdraw from all credit classes, then you must formally withdraw from the University through the Office of Student Life on the Denton campus or the Assistant Director for Student Life on the Dallas or Houston campus. Because withdrawing may have significant implications for international student visas, student financial aid and awards, as well as contracts with University Housing and Dining, students are encouraged to contact these offices as appropriate before finalizing any withdrawal plan. The effective date of withdrawal is the day upon which you submit the completed ‘Request for Withdrawal Form,’ and it is approved in the appropriate office. Please see the academic calendar (http://apps.twu.edu/registrar/calendar/) for specific dates. Please visit the Bursar’s website (www.twu.edu/bursar/) for specific refund dates. For forms and additional information about withdrawing from the University, please go to: www.twu.edu/student-life-office/withdrawalinformation.asp.

A student who withdraws on or before the census date of the term will have no record of coursework on her or his transcript. A student who withdraws after the census date and before the last day to drop without penalty will receive a grade of “W.” After the last date to withdraw without penalty the grade of “W" or “WF” is assigned by the instructor.

Medical Withdrawals through the Office of Student Life
A student experiencing an extraordinary health circumstance such as a serious physical or mental illness or injury that impedes his/her ability to function academically during that term may petition for a withdrawal from TWU for medical reasons. The student must submit to the Associate Vice President of Student Enrichment, Health and Support the Term Withdrawal Form, a brief narrative describing when health conditions began impeding academic performance and how, along with official medical documentation from their treating physician. The documentation must substantiate: the presence of a serious health condition; that the condition impedes academic functioning in the term from which the student is seeking withdrawal; and indicate the approximate date the condition began to impede the student’s academic functioning. If the petition is approved, the information in these documents will be used to determine the effective date of withdrawal. Students will be permitted one appeal of the petition decision. These appeals will be reviewed by the Withdrawal and Drop Appeals Committee. The committee’s decision is final. Because withdrawing may have significant implications for international student visas, student financial aid and awards, as well as contracts with University Housing and Dining, students are encouraged to contact these offices as appropriate before finalizing any withdrawal plan. Student Life's approval of the petitiion for medical withdrawal does not qualify a student for an automatic grade of W. The assignment of the W or WF grade will be assgigned at the discretion of each professor. 

Retroactive Withdrawals through the Office of Student Life 
A student is expected to withdraw during the semester in which they are enrolled. When the semester is over, the record on that semester is closed. However, under extraordinary circumstances a student may petition for withdrawal for medical or other compelling reasons after the completion of classes for that semester. These retroactive petitions will only be considered through the end of one term beyond the semester in which the student is seeking the withdrawal. The student must be able to provide official documentation that substantiates: that s/he was unable to withdraw during the semester from which they are trying to withdraw; and that s/he experienced an “urgent, substantiated, nonacademic medical or other compelling circumstance (e.g. debilitated and/or hospitalized for a serious health condition, etc), To petition for a retroactive withdrawal, a student must submit to the Associate Vice President of Student Enrichment, Health and Support a Term Withdrawal Form, a brief narrative describing the circumstance which impeded their ability to function academically and which prevented them from withdrawing from the previous term, along with official documentation which substantiates the circumstance and the approximate date it began to impede the student's academic functioning. Students will be permitted one appeal of the petition decision. These appeals will be reviewed by the Withdrawal and Drop Appeals Committee. The committee’s decision is final. Because withdrawing may have significant implications for international student visas, student financial aid and awards, as well as contracts with University Housing and Dining, students are encouraged to contact these offices as appropriate before finalizing any withdrawal plan. A retroactive withdrawal does not qualify a student for an automatic grade of W. The assignment of the W or WF grade will be assigned at th discretion of each professor. 

Students Called to Active Duty through the Office of Student Life
Texas Education Code 54.006(f) indicates, "Beginning with the summer semester of 1990, if a student withdraws from an institution of higher education because the student is called to active military service, the institution, at the student's option, shall: (1) refund the tuition and fees paid by the student for the semester in which the student withdraws; (2) grant a student, who is eligible under the institution's guidelines, an incomplete grade in all courses by designating 'withdrawn-military' on the student's transcript; or (3) as determined by the instructor, assign an appropriate final grade or credit to a student who has satisfactorily completed a substantial amount of coursework and who has demonstrated sufficient mastery of the course material."

If you are called to active duty, then you have the following three options:

  1. Withdrawal with a full refund of eligible tuition and fees;
  2. Incomplete grades with a deadline for completion of one year after the end of the active duty assignment;
  3. Or a final grade if the material was sufficiently mastered, as determined by the instructor.

You should meet with your instructor(s) to decide if an Incomplete or final grade is warranted. Eligible students under this provision must produce a copy of his or her military
orders.

Refunds upon Withdrawal from the University

The following schedule has been adopted for refunds for tuition and fees upon withdrawal from the University during the long fall, spring or summer semesters:

  • Prior to the first day of class........................................................... 100%* (see University Calendar: http://apps.twu.edu/registrar/calendar/)
  • During the first five class days of the semester.............................. 80%
  • During the second five class days of the semester.......................... 70%
  • During the third five class days of the semester............................. 50%
  • During the fourth five class days of the semester........................... 25%
  • After the fourth five class days of the semester.............................. None

*100% except for non-refundable fee

No part of tuition or fees is returned after the fourth week of the long fall, spring or summer semesters.

The following schedule has been adopted for refunds for tuition and fees upon withdrawal from the University during any short summer or mini term:

  • Prior to the first class day of each short term ................................ 100%
  • During the first class day of each short or mini term...................... 80%
  • During the second class day of each short or mini term................. 50%
  • Third class day of each short or mini term and thereafter.............. None

Please note the refund schedule is based on Texas Education Code, Title 3, Subtitle A, Chapter 54, Subchapter A.

Academic Records: Adding/Dropping a Course
You should refer to the Academic Calendar for specific dates and deadlines for schedule changes. There is a $10 fee for dropping or adding a course after classes begin. For more information, please visit www.twu.edu/registrar/.

You may drop a course during the first six weeks and receive an automatic grade of W. After the first six weeks, the course instructor will assign either a grade of W or WF. Drops will not be processed after the published deadline. If you wish to drop all classes and withdraw from the University, then you should contact the Office of Student Life.

Transcript(s)
Official transcripts may be ordered from the Registrar’s Office online via WebAdvisor, by mail or in person. There is a $10 fee for each transcript requested and all account holds must be cleared. Requests for official transcripts other than via WebAdvisor will require the student’s signature. Completed requests with no holds will typically be processed within 2-4 business days, except during peak times at the start and end of the semester. All holds must be clear and past due balances paid before an official transcript can be released. For more information, please visit www.twu.edu/registrar/transcript-requests/www.twu.edu/registrar/transcript-requests/.

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Details

Article ID: 24384
Created
Tue 2/7/17 12:58 PM
Modified
Mon 8/24/20 1:51 PM