This article provides a quick-reference guide for commonly used Colleague mnemonics and related tools. These shortcuts allow staff to efficiently access key student information—including application status, enrollment records, test scores, academic standing, and transcripts—without navigating through multiple screens.
Important: Some Colleague screens may display sensitive information, such as Social Security Numbers. Always exercise caution when printing, sharing, or displaying screens to protect student privacy.
| Code |
Purpose |
Example Use |
| APPN |
Application status |
Has the student applied? |
| SACP |
Current major |
Is the student enrolled in the right program? |
| IASU |
Transcript status |
Have all transcripts been received? |
| XERC |
Holds/missing items |
What is stopping the student's registration? |
| TSUM |
Test scores |
Did GRE/TOEFL scores arrive? |
| STAC |
Enrollment record |
Is the student currently enrolled? |
| XTRNU |
Unofficial transcript |
Generate unofficial transcripts for advising |
| SACS |
Academic standing |
Good standing, probation, suspension |
| XGPS/XDPS |
Graduation progress |
Track toward master's/doctoral completion |
| XSPRO |
Student profile |
Residency, advisor, program |
| EVAL |
Degree audit |
See what requirements remain |
| NAE |
View student's personal contact information (address, phone, email) |
Confirm a student's email address before sending follow-up |
| Change Forms |
Used to update student records outside of Colleague (submitted via Registrar/Graduate School websites) |
Change a student's catalog year, update program or emphasis or request a degree plan substitution |
| PERC |
Displays student holds/restrictions |
Check why a student cannot register for classes |