Graduate Assistants only report time in Oracle Cloud when they need to report leave without pay for time missed.
To Report Leave without Pay in Oracle Cloud
1. Login to Oracle Cloud – https://oraclecloud.twu.edu
2. Use the company single sign-on to log in.
3. Select the home icon in the top right corner to access the home page.
Create Your Time Card
On the home page select the tab “Me,” then select “Time and Absences” icon.
Methods of Creating your Time Card
There are three primary ways in which you can create a time card in this area: the existing time cards option, the current time card option, and the add time card option.
Our payroll team recommends utilizing the existing time cards option as the most efficient method of creating time cards for this employee type. This option shows you everything you have created, and also enables you to check the status of your time cards: submitted, approved, saved, etc.
Your employee type may also utilize the current time card or add time card option. The current time card option allows you to view the current two week pay period. For example, if today is February 27th and the current time card option is chosen, it will create a time card for the two week time period you are in, which would be February 16th - February 29th. You cannot add hours before or after the dates in the two week time period selected with this option.
Lastly, you may select the add time card option, which lets you select the two week time period you want to create, such as the current two week pay period as well as a past or future pay period.
Adding or Editing your Time Card
Click on existing time cards and click the plus sign to create a new time card, or if you are editing a time card:
1. Find the time card to make changes.
2. Select the three dots on the right side.
3. Select “Edit.”
Note: You can edit an approved time card if you need to make changes and submit for approval by your supervisor.
Enter your Time Card
Once you have opened your time card, you will follow these steps to correctly input your time:
- Select your assignment number.
- Select the payroll time type.
- Enter "Leave without Pay".
- Enter total hours in the quantity field. Do not enter anything in the start or stop time fields.
- Once you have finished entering time for a specific day, select save and close.
- Once all time has been inputted for the pay period, select next and hit submit.
FAQs:
Question: I recorded leave without pay (LWOP) on my time card. What happens next?
Answer: The time is submitted to your supervisor for approval. Once approved it will be sent to payroll for processing. Your check will be adjusted based on the amount of leave without pay hours approved.