My Client Groups – Employment Info
Use the pull down on the Business Title to select the position you wish to update.
Only select Active or Dormant assignments to update.
After you select the position, use the Actions to go to Change Assignment
Choose all the options and select continue
When = Effective Date
What’s the way to change the assignment = Assignment Change
Why are you changing the assignment = Student always for Student Changes
Assignment Status = Active Assignment
Person Type = Student Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant department) No (costing journey to Dept Admin)
Regular or Temporary = Always Temporary for Student Assignment
Full Time or Part Time = Always Part Time for Student Assignment
Working Hours = No more than 20 for Student Assignment
Pay Class = HRLY
Appointment Start = Effective Date of Assignment Start
Appointment End = On or before the last day of the Academic Year – 8/31/YEAR
Course / Assignment / Comments = Not Required
Maintain Manager – this person will be approving the timecard.
This student will show up under the Line Manager – My Team
Payroll Details – students are under the Payroll Frequency of TWU Semi Monthly Hourly. Timecard Required for Payroll Yes and Timecard Required for Assignment Yes.
You do not need to take any action when the Payroll Details already have the correct Payroll Frequency
If the Payroll Details are wrong, you will need to Transfer to a New Payroll Frequency
Salary – Salary Basis for a Student is always Student Hourly
If you are using this to pay ICP – the minimum amount is $7.25
Direct Reports – will not use for Student Assignments
Comments and Attachments – not required but could be used for notes.
After this Change Assignments approved, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.