My Client Groups – Employment Info
Use the pull down on the Business Title to select the position you wish to update.
Only select Active or Dormant assignments to update.
After you select the position, use the Actions to go to Change Assignment
Choose all the options and select continue
When = Effective Date
Fall = 9/1/year
Spring = 1/16/year
Summer = 6/1/year
What’s the way to change the assignment = Assignment Change
Why are you changing the assignment = 900 Establish new job/appointment or reappointment
Assignment Status = Active Assignment
Person Type = Adjunct Faculty Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey goes to Dept. Admin)
Regular or Temporary = Always Temporary for Adjunct Faculty Assignment
Full Time or Part Time = FTE .75 or higher = full time - FTE .74 and below = part time
Working Hours = Calculates the FTE
Pay Class = F classifications
F4.5Fall = Fall assignment
F4.5Spring = Spring assignment
F3 = Summer assignment
F1 or F2 = Varies – use appointment start end dates on this one only
Appointment Start = Do not put dates here (unless F1 or F2)
Appointment End = Do not put dates here (unless F1 or F2)
Course / Assignment / Comments = Not Required
Maintain Manager This employee will show up under the Line Manager – My Team
Payroll Details – Adjunct Faculty are under the Payroll Frequency of TWU Monthly. Timecard Required for Payroll No and Timecard Required for Assignment No.
You do not need to take any action when the Payroll Details already have the correct Payroll Frequency
If the Payroll Details are wrong, you will need to Transfer to a New Payroll Frequency
Change Assignment – Adjunct Faculty Assignment
Salary – Salary Basis for Adjunct Faculty is always Part Time Faculty
Direct Reports – if applicable
Comments and Attachments – not required but could be used for notes.
After this Change Assignments approved, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.