Quick Start Guide: Teaching HyFlex Courses in TWU Classrooms

HyFlex ("hybrid flexible") is a course delivery model in which an instructor teaches an in-person and a synchronous online class session at the same time. To teach a HyFlex course in a TWU classroom the following equipment will be required:

  • User Control Interface - A centralized control panel that is located near the presenter podium. The touch screen or push button devices serve as a single location for turning audiovisual equipment on and off, selecting sources for display, adjusting the audio levels, and contacting the Service Desk for technical assistance.
  • Computer - Classrooms have a desktop PC or Apple computer. The computer can be accessed using a TWU Pioneer Portal login and password. The computers have internet access.
  • Microphones - The classroom must be configured with a room microphone.

Open Your Canvas Course and Join Your Zoom Meeting

When you enter the classroom the User Control Interface should be inactive, the projector should be off, and the computer should be on. Log into the computer in the classroom:

  1. Touch any key on the computer keyboard to activate the computer screen.
  2. Enter your TWU Username and Password to log into the computer.
  3. Open the browser (Chrome) and log into Canvas. Review: How to Log into Canvas
  4. Open your Canvas course and join your Zoom meeting. Review: Zoom in Canvas (Instructors)

Before Class

User Control Interface settings to consider for HyFlex include:

  1. Touch the User Control Interface screen to activate the presentation screen.
  2. Touch the (C1) Projector On button to begin.
  3. The (C1) Projector On button will be highlighted and a message will appear in the (E1) Message Area that the projector is warming up.
  4. Input Device Setting: Touch the (A1) Computer button.
  5. The (A1) Computer button will be highlighted and a message will appear in the (E1) Message Area that the projector is displaying the computer image.
  6. Touch the (B) Blue Buttons to select the audio source you will be using.
    1. Touch the (B3) Room Audio button. Be certain that the computer speakers are on and the computer volume is turned up.
    2. To adjust the audio in the room, Touch the (B1) +/- button either turn up or lower the volume in the room.
  7. Touch the (D2) Service Desk button if you need technical support.

(Optional) To access the Pan-Tilt-Zoom Camera and select a screen view follow these steps:

  1. From the Desktop on the computer click the Camera Control icon.
  2. The Pan-Tilt-Zoom Camera control will open in the Chrome browser, click the Play icon to review the live image from the camera.
  3. The camera control presets are located at the bottom left hand corner, click the Up arrow.
  4. Click the preferred camera Preset Position.
  5. Leave the AXIS Camera browser tab open to reset the camera Preset Position that best supports your different classroom activities.

During Class

Execute your HyFlex class from Zoom:

  1. Screen Sharing - Sharing your screen, Video layout options while screen sharing, Switching Windows During Screen Sharing, Optimizing a shared video clip in full screen, Sharing Computer Sound During Screen Sharing, Requesting or giving remote control, Sharing a whiteboard, Using annotation tools on a shared screen or whiteboard.
  2. In-meeting Chat - The in-meeting chat allows you to send chat messages to other users within a meeting. You can send a private message to an individual user or you can send a message to an entire group. As the host, you can choose who the participants can chat with or to disable chat entirely. Private messages between participants are not viewable by the host.
  3. Record the Zoom Meeting - Click the Record button and select Record to the Cloud to begin recording. Your Zoom Cloud Recording will be automatically saved to your Canvas course. Click on Panopto Recordings to access your Zoom Meeting Recordings. Review: Zoom Recordings (Instructors)

After Class

Before you leave the classroom it is important to reset the classroom for the next class. To log out of the computer follow these steps:

  1. On the computer, click Windows Start Menu and select Log off.

To turn off the system and return the classroom to default settings follow these steps:

  1. On the User Control Interface, Touch (D1) System Off button.
  2. The (D1) System Off button will be highlighted and a message will appear in the (E1) Message Area that This request will turn the projector off. Are you sure you want to turn the projector off?
  3. Click Yes to turn off the projector.
  4. Touch (D2) Service Desk button if you need technical support.

Support Options

  1. The Quick Start Guide was compiled from the following Teaching and Learning Guides: Teaching HyFlex Courses at TWU and Classroom Technology at TWU
  2. Contact an Instructional Design Partner to design learning activities for students or talk about effective ways to interact with students with Zoom in your Canvas courses.
  3. To request technical support, submit a Technology Service Desk email to start a ticket.

Details

Article ID: 137371
Created
Mon 8/30/21 4:37 PM
Modified
Mon 8/30/21 5:18 PM