Requesting a Project

How to submit a Project Request to FMC

 

Finding the TWU Project Service Request Page

  1. In your web browser, go to the FMC Home Page:  https://twu.edu/fmc/

  2. Click the BIG MAROON BUTTON at the top of the webpage.

  3. Select Project Service Request Form at the bottom of the menu

Note: If this is an emergency, please call (940) 898-3137

Complete the Project Service Request

Please complete all sections of the form as possible, and call if help is needed.

  1. In the FMC system, the list of departments is mapped to the Dean/AVP for each College or Department, and requests are made on the approver’s behalf.  Approvers will contact this department for information on your request.  

FMC’s system will accept small attachments up to 4.2MB, please email any other files to share to TWUProjects@twu.edu, along with the Project Request number, and they will be attached internally.

  1. Enter project details in the Scope of Work field.
  1. Account numbers and budget amounts are required for Project Request Forms (PRF).  However, there may be times where the specific project account is to be determined.  When this is the case, list “TBD” on the account number line, and in the description of the request, leave a note about the funding source or information regarding splits between accounts in this same way.
  1. FMC has one form for all Project Requests.  The Request Type field is used to specify whether the submittal is a PRF, PIF, or CAP request. (For information on these request types, please refer to the table below.)
  1. Select Submit to submit completed request to receive a confirmation email with the request number for your records.
  1. FMC will contact requestors once requests are assigned to a project manager.

 

Request Type

Request Type

Request Type

PIF 

Project Information Form

PRF

Project Request Form

CAP

Capital Project Requests

Amount may be zero, if unknown

Amount must be populated

Used for amounts expected to be greater than 100K

Account may be zero, if unknown

Provide funding account, unless budget office needs to setup a project account, then enter TBD

Provide funding account, unless budget office needs to setup a project account, then enter TBD
  • This is the first step to obtain pricing.
  • Feasibility reviews and preliminary design estimates
  • Space Use change/request
  • Furniture and temporary signage <30K
  • When a department has obtained the pricing from FMC PIF cycle, fund source identified, and is ready to launch the request.
  • Provide Fund Source info if account is TBD
  • Project budget increases
  • When the estimate of a renovation, or equipment project exceeds $100K, the project must be prioritized and planned according to the CAP Planning Policy.

 

 

For questions regarding the request form or process, assistance is available during working hours, Monday – Friday, by contacting the project administrator, Dawn Byrd, at dbyrd1@twu.edu (940) 898-3592, or TWUProjects@twu.edu.

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