The electronic W-2 forms are now available within Phoenix. Instructions for accessing your W-2 form are listed below. If you did not consent to receive your W-2 electronically, your W-2 form will be mailed to your home address by January 31st.
To Access your W-2 form electronically:
- Log-in to Phoenix on any TWU campus computer
- Choose TWU Employee Self-Service
- W-2 Information
- Right click anywhere on your W-2 form and choose print to print a copy
To sign up for electronic W-2:
If you have already consented to receive your W-2 electronically, no action is needed. To sign up for electronic W-2, you may sign up through Phoenix, TWU Employee Self-Service from any TWU on-campus computer. Choose W-2 Distribution Method and add the document type: W-2. Change the drop down menu to “Yes” for online and “No” for paper and you will begin to receive your W-2 electronically each year. If you choose to receive your W-2 electronically, you will not receive a mailed copy of your form W-2.
Viewing your W-2 electronically is available on TWU campus computers only.
Frequently Asked W-2 Questions:
Why doesn’t my W-2 form agree to the gross income on my payslip? Why doesn’t my W-2 form agree to my annual salary?
Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income. Your taxable income can be obtained by reviewing your final payslip for 2016 (for most employees, this will be your 12/1/2016 payslip) and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income.
What is the difference between Box 1 and Box 3 on my W-2 form?
Box 1 is your taxable income for federal income tax and Box 3 is your social security wages. The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions.
What is Box 12 Code DD?
The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.
Other Items:
If you did not elect the electronic W-2 option and have questions on the status of your W-2 form, please email Jane Sewald at jsewald@twu.edu. Please allow the postal service sufficient time to deliver your W-2 form and reroute to a new address if you have moved. If you have not received your W-2 form by February 16th, you can submit a request for a duplicate copy.
If you have other questions on the W-2 form, please email me at anoday@twu.edu.
Accessing Online W-2 Form