Manage Your Storage Space on Google My Drive & Shared Drives

Your Google storage is shared across Google Drive, Gmail, and Google Photos. When your account reaches its storage limit, you won't be able to upload or create files in Drive, send or receive emails in Gmail, or back up photos or videos to Google Photos. This article will help you learn how to manage your Google storage effectively.

Your Google storage is shared across Google Drive, Gmail, and Google Photos. When your account reaches its storage limit, you won't be able to upload or create files in Drive, send or receive emails in Gmail, or back up photos or videos to Google Photos. This article will help you learn how to manage your Google storage effectively. 

Before you follow the steps below, be sure you are signed into your TWU Google Workspace account.

Check storage in Google My Drive

Google offers tools to help you quickly view and manage your storage use.

• Go to https://drive.google.com/settings/storage to see a breakdown of your storage use from Drive, Gmail, and Photos.
• Check Drive’s Quota Usage to view a list of files sorted by usage. This list applies only to the files that you own that are stored in your My Drive.

Check storage in Google Shared drives

1. Go to https://drive.google.com/drive/shared-drives to view a list of the shared drives that you manage or are a member of.
2. Select the shared drive you’d like to view the storage of and click the View details icon in the upper right corner. You'll see storage used under Driver Details.

What (and doesn’t) count towards storage?

• Most files, including Google file types (Docs, Sheets, and Slides), PDFs, images, and videos count towards the storage limit where they are stored.
• Items stored in Trash do count towards the storage limit until they’re permanently deleted.
• Storage used in shared drives doesn’t count against your individual storage limit.

Visit Google Drive Help - Manage your storage in Drive, Gmail & Photos to Learn how to clear space and tips on how to manage your Google storage effectively.

For additional support, contact the Technology Service Desk at 940-898-3971, servicedesk@twu.edu, techchat.twu.edu, or submit a request through the Technology Service Catalog.