Conferences Services, Office of

David Sweeten, Director
Phone: 940.898.3644
Fax: 940.898.3556
Location: Hubbard Hall

The Office of Conference Services provides an integrated approach to the coordination of conferences, camps and meetings. This service is available to faculty, staff, and students engaged in planning non-credit events as well as to members of the community who wish to use campus facilities.

Conference Services staff assists in coordinating the details of conferences or meetings to ensure the success of each event. Services include accommodations for meeting space, housing, food service, media equipment, and recreation for conference events on all campuses.

Room reservation requests must be submitted online at

Reserving Outdoor Areas
If you or your student group wishes to have open-air events or other outdoor activities, exclusive of academically related programs, then you should reserve areas through Conference Services. Reservations are made on a first-come, first-served basis and must be paid for in advance (when applicable). Each request must be submitted at least thirty (30) days in advance.

Reservations for following areas must be requested through Conference Services:

  • The Bernice Abreo-Fischer Amphitheater
  • Hubbard Oval
  • The University Gardens
  • Pioneer Woman Circle
  • Classroom Faculty Office Bldg.

Use of Amplified Sound:

  • Pending approval, amplified sound is permitted in the Amphitheater or Hubbard Oval between 12PM - 1PM & 4PM – 10PM.
  • During the designated time the amplified sound must measure at or below 65 (dba).
  • Amplified sound will not be permitted if there are scheduled events in the Banquet Room and/or Southeast Ballroom in Hubbard Hall.
  • Groups may reserve the sound system and outdoor space through Conference Services.

Little Chapel-in-the-Woods
The Little Chapel-in-the-Woods is a site for meditation and spiritual renewal for students at Texas Woman’s University. Constructed in 1939 and dedicated by First Lady Eleanor Roosevelt, the Chapel is the legacy of former TWU President Dr. L. H. Hubbard and more than 300 students who helped design, plan, or execute the ten stained glass windows, the brass lighting fixtures, wood carvings, and beams.

Designed by architects O’Neil Ford, A.B. Swank and Associates and Preston M. Geren, the Chapel is a popular site for recitals, ceremonies and other special events. The most popular use by students and community members is for weddings.

In addition to the Little Chapel-in-the-Woods, the University Gardens and the Greenhouse are also available for private use. Receptions, luncheons and other small gatherings, including those sponsored by a recognized student organization or university department, take place in this unique setting. The Greenhouse is reserved as a separate facility and includes the use of the gardens.

(The student services and resources described are available to students currently enrolled at the University. For some services or events, a fee may be charged and/or proper TWU identification may be required. Services vary from one university site to another.)


Article ID: 23974
Wed 2/1/17 8:26 AM
Mon 8/24/20 1:38 PM