My Client Groups – Employment Info
Use the pull down on the Business Title to select the position you wish to update.
Only select Active or Dormant assignments to update.
After you select the position, use the Actions to go to Change Assignment
Choose all the options and select continue
When = Effective Date
Fall = 9/1/year
Spring = 1/16/year
Summer = 6/1/year
What’s the way to change the assignment = Assignment Change
Why are you changing the assignment = 900 Establish new job/appointment or reappointment
Assignment Status = Active Assignment
Person Type = Graduate Worker Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey to Dept. Admin)
Regular or Temporary = Always Temporary for Graduate Worker Assignment
Full Time or Part Time = Always Part Time for Graduate Worker Assignment
Working Hours = No more than 20 for Graduate Worker Assignment
Pay Class = G9 classifications
G9 = Fall and Spring assignment (use this if student is working fall and spring same assignment)
G9Fall = Fall assignment (will need to update if continues into Spring)
G9Spring = Spring assignment
F3 = Summer assignment
Appointment Start = Do not put dates here
Appointment End = Do not put dates here
Course / Assignment / Comments = Not Required
Maintain Manager This employee will show up under the Line Manager – My Team
Payroll Details – Graduate Workers are under the Payroll Frequency of TWU Semi Monthly NE. Timecard Required for Payroll No and Timecard Required for Assignment No.
You do not need to take any action when the Payroll Details already have the correct Payroll Frequency
If the Payroll Details are wrong, you will need to Transfer to a New Payroll Frequency
IMPORTANT – SALARY BASIS
Salary Basis for a Graduate Research Assistant or Graduate Assistant Wages is TWU Grad Salary
Salary Basis for a Graduate Teaching Assistant or Graduate Assistant Salary is Part Time Faculty
Salary Amount based on 9-month salary
Direct Reports – will not use for Graduate Worker Assignments
Comments and Attachments – not required but could be used for notes.
After this Change Assignments approved, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.