Use Add Assignment when creating a second assignment for an employee.
*If this is a new student to your department and you cannot pull them up – email HRRecords@twu.edu with the students name and we will share access to their data with you.
My Client Groups – Employment Info
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You can select any title and choose Add Assignment. The other assignment information will populate for you to update so select the assignment closest to your position.
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After you select the position, use the Actions to go to Add Assignment
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Choose all the options and select continue
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When = Effective Date
Select Permanent Never Use Temporary = Permanent
What’s the way to add the assignment = Add Assignment
Why are you adding the new assignment = Student always for Student Changes
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Assignment Status = Active Assignment
Person Type = Student Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant department) No (costing journey to Dept Admin)
Regular or Temporary = Always Temporary for Student Assignment
Full Time or Part Time = Always Part Time for Student Assignment
Working Hours = No more than 20 for Student Assignment
Pay Class = HRLY
Appointment Start = Effective Date of Assignment Start
Appointment End = On or before the last day of the Academic Year – 8/31/YEAR
Course / Assignment / Comments = Not Required
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Maintain Manager – this person will be approving the timecard. This student will show up under the Line Manager – My Team
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Payroll Details – students are under the Payroll Frequency of TWU Semi Monthly Hourly. Timecard Required for Payroll Yes and Timecard Required for Assignment Yes.
Use the Add button
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*Payroll = TWU SemiMonthly Hourly
Timecard Required for Payroll = Yes (even for ICP)
Tax Reporting Unit = Texas Woman's University
Timecard Required for Assignment = Yes (even for ICP)
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Salary – Salary Basis for a Student is always Student Hourly
If you are using this to pay ICP – the minimum amount is $7.25
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Direct Reports – will not use for Student Assignments
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Comments and Attachments – not required but could be used for notes.
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After this Add Assignment processes, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.