This reminder if for all TWU employees, on the topic of important 2026 year end reminders, provided by Manager of Payroll, Amanda Noday.
Distribution of 2026 W-2s
The Payroll department is currently preparing the 2026 W-2 forms and want to notify you of some important information. Your W-2 form will be available by February 1, 2027. (January 31st is a Sunday). ADP W-2 Services is our W-2 provider which offers you access to your W-2 forms 24 hours per day, 7 days a week. If you haven’t already registered with ADP W-2 services you must register first in order to view and print your upcoming W-2 form. If you have any issues registering or questions, please email us at: payroll@twu.edu.
How to Register on ADP W-2 Services (New Registrations Only):
- Go to https://my.adp.com.
- Click “Get Started”.
- Click “I Have A Registration Code”
- Enter the Registration Pass Code which is: TXWU-W2
- Click Continue.
- Enter your identification information for validation purposes:
- First and Last Name
- Social Security Number
- Date of Birth
- Click Continue.
- A pop-up will appear. Choose “Register By Service”.
- Verify W2 Services is selected for service name and document
- Click Continue.
- Enter the following:
- Year of W-2: 2026
- Employee ID # (This can be obtained by logging in to Oracle Cloud and go to Me > Personal Information > Employment Info then look for “Person Number” on the right hand side. This is your Employee ID. If your employee ID is less than 3 digits please add leading 0s to equal 3 digits. (i.e. employee ID 6 would be 006)
- Company Code from Box D: VJ9
- Employee Zip Code – Enter the ZIP code for the home address TWU has on file for you. If you moved and haven’t updated your address in Oracle Cloud, you may need to enter your previous ZIP code. ADP can only complete registration if the ZIP code matches its records
- Employees SSA Number: Enter your social security number
You will be required to provide one additional verification (by entering your US Mobile phone #, unless ADP already has a unique email address or mobile phone # registered for your account).
You will be prompted to complete a registration process during which you will select a unique password. Your password must contain between 8 to 20 characters and at least one alpha and one numeric character. Additionally, you will be assigned a system generated User ID. Once you have completed the registration process, you should “Bookmark” or “Add to your Favorites” the new URL, https://my.adp.com.
Sign up to receive your W-2 electronically!
If you previously consented to receive your W-2 electronically, you will be able to view and print your W-2 form through ADP W-2 services. To verify or consent to receive your W-2 electronically please go to Oracle Cloud Me > Pay > Document Delivery Preferences. For W-2 choose delivery method = online. If you have not consented to receive your W-2 electronically, you will received a mailed copy from ADP W-2 Services.
Electronic W-2 Benefits:
- Electronic W-2 access allows earlier access to your information than mailed.
- Reduce the amount of personal information, including social security number distributed through US mail.
- No longer have to worry about lost mail.
- Print your W-2 as many times as needed as well as prior year W-2 forms. Note: Prior year W-2 forms may be found through Pioneer Portal, My Info (2022 and prior) or Oracle Cloud (2023). W-2 forms for 2024 forward will be through ADP W-2 Services.
- View online, download PDF to your computer, or print.
Name Changes:
Please verify your name listed on your payslip agrees to your social security card. The Social Security Administration regards names and social security numbers as “critical links” connecting your W-2 data to your lifetime earnings record. Your name and social security number must match Social Security’s records.
If your name has recently changed, (e.g., due to marriage, divorce, etc.), the University will continue to use your old name until you have obtained a new social security card. After you receive a new social security card, please submit your name change through Oracle Cloud Me > Personal Information > Personal Details and use the pencil icon to edit the name to match your social security card. To complete your transaction, attach an image of the social security card with your submission.
Instructions for obtaining a replacement Social Security card or changing information on your Social Security number record are located on Form SS-5 Application for a Social Security Card.
Address Changes:
Please verify your address as listed on your payslip is accurate. If you have recently moved or need to make a change, update your address via Oracle Cloud > Me > Personal Information > Contact Info.
Form W-4, Employee’s Withholding Certificate:
Now is the time to check your Federal tax withholding. Did you marry or divorce, gain or lose a dependent, or had major changes in your family income? If you answered “yes”, you may need to file a new Form W-4. You may update your W-4 information through Oracle Cloud > Me > Pay > Tax Withholding.
If you are claiming “exempt” from tax withholding, you must submit a new Form W-4 by February 15, 2027, if you wish to retain your exempt status. If a new form is not filed and submitted to the Payroll Department, withholding for Federal taxes will be based on “Single” marital status.
Annual Employee Limits For 2027:
Basic Deferral Limit for 403(b) and 457(b) Plans:
$ 25,500
Age 50 Catch up Limit for 403(b) and 457(b) Plans:
$ 8,500
Social Security Wage Base:
$ 192,300
The Social Security Administration has announced the 2027 social security wage base will be $192,300. As in prior years, there is no limit to the wages subject to the Medicare tax; therefore all covered wages are still subject to the 1.45% tax. As in 2026, wages paid in excess of $200,000 in 2027 will be subject to an extra 0.9% Medicare tax that will be withheld.
The maximum social security tax an employee will pay in 2027 is $11,9202.60.