URP: V.17.e Campus Access for People With Disabilities

PURPOSE

The purpose of this Texas Woman’s University Policy is to outline policies and procedures to provide campus access and reasonable accommodations to qualified students, employees, and members of the public who participate in University activities and programs (for students and employees, this policy refers to activities and programs that are outside the classroom or work environment).

POLICY

In accordance with Sections 503 and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008, Texas Woman’s University will make reasonable accommodations to ensure access and equal opportunity for qualified students, employees, and members of the public to participate in applicable university programs, activities as well as access to university facilities. 

Requests for special accommodation or auxiliary aids should be made to the responsible university department well in advance of the need. Proof of disability may be required if the disability is not evident. The department responsible for the program, activity, service or facility to which the individual requires access will work with the appropriate university vice president to ensure that reasonable accommodations are made.

Any access inquiries or requests concerning campus facility accommodations should be directed to Facilities Management, Director of Design and Construction. 

The University assumes no responsibility for personal assistance necessary for independent functioning or for specialized medical care.

After careful consideration, reasonable accommodation requests will be approved.

 RESPONSIBILITIES

           Students:

  • If the request is related to participation in an academic program, it should be directed to the Disability Support Services office
  • If the request is to accommodate currently enrolled students in attending an on campus activity not related to the student’s academic program, the request should be directed to the Office of Student Life.

          Employees:

  • If an employee is requesting an accommodation for the workplace, the request should be directed to the Office of Human Resources.   See TWU Policy 3.14, ADA Policy.
  • If a TWU employment applicant requires an accommodation, the request should be directed to the Office of Human Resources, Manager of Recruitment and Selection. 
  • If an employee is requesting an accommodation to attend a campus activity, the request should be directed to the department sponsoring the event.

The Public:

  • If a member of the public, including a prospective student, is requesting an accommodation to attend a University sponsored event, the request should be directed to the department sponsoring the event.
  • Event sponsors should indicate a contact point in all event publications for ADA requests.

          Funding:

  • Academic related ADA accommodations for individual students will be funded through the Disability Support Services office.
  • Employment related ADA accommodations for eligible employees, or applicants will be funded through the Office of Human Resources.
  • Accommodations related to public events will be funded by the department sponsoring the event.

          Training:

  • The Disability Support Services office will provide training to departments who sponsor University events and the University community relevant to student academic requests.
  • The Office of Human Resources will provide training to the University community relevant to employment.

PROCEDURES

1.  The University department or organization responsible for the program, activity, or facility to which the individual is requesting access will work with
the appropriate University departments to ensure that reasonable accom-modations are made.

2.  To assure equal access, the responsible department or organization should encourage participants to request special accommodations or auxiliary aids at least two weeks in advance of the need.  However, a program may not refuse to provide an accommodation because the request was not made by the designated deadline; requests made with less than a two week advance notice will be reviewed and a decision made on the basis of the University’s ability to make the accommodation in the time-frame the notice is given.

Registration materials and program announcements, which include bulletins, flyers, brochures, letters and public service announcements, or other materials used to inform the public of the event or program, must include the following statement:

To request a special accommodation, contact name, or host department, at least two weeks prior to the event.

      3.  Proof of disability may be required if the disability is not evident.

POLICY INTERPRETATION AND APPEALS

Where questions or conflicts arise, or an appeal is requested, the issue will be reviewed by the Associate VP of Human Resources, Associate VP of Student Life, and Associate VP for Facilities Management.

REVIEW

The Vice President for Finance and Administration will review this Policy with recommendations forwarded through normal administrative channels to the Chancellor and President.

Details

Article ID: 40228
Created
Thu 10/5/17 1:42 PM
Modified
Wed 7/17/19 5:21 PM