Employees are responsible for reporting their hours worked. In order for the Payroll Office to process payroll accurately and timely, the following procedures must be observed.
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Staff employees who work 20 hours or more per week and 12-month faculty must complete a monthly timecard in Phoenix. These timecards are to be finalized on the last business day of each month. It is the supervisor's responsibility to ensure the proper reporting of each employee's time.
Hourly employees are paid from the 16th of the month through the 15th of the month. Their hours are entered on the Pioneer Portal, My Tools, and Hourly Timesheet. The hours are approved on the 16th of each month by going to the Pioneer Portal, My Tools, and Hourly Timesheet. The employee will NOT be paid unless a portal timesheet is completed and approved..
The Chair of each department will certify that each graduate assistant worked the required hours for the prior month. Any absences should be reported on the Faculty/GA Leave Form located under HR Forms. The list should be returned to the Payroll Office.
Faculty sick leave dates and hours used by any faculty member for the prior month will be listed on the Faculty/GA leave form located under HR Forms. The list should be returned to the Payroll Office.
Time Card Tutorial
Approving Time Cards for Staff-Supervisor Tutorial
Faculty and GA Leave Report