Service Catalog
Houston Support
TWU Event Inquiry

TWU Event Inquiry

Show Help For All Fields Hide Help For All Fields

This form is the primary method for requesting operational support for events held at the TWU Houston campus, excluding regularly scheduled academic classes.

This form is for external clients who are interested in renting event space on the Texas Woman's University Houston Campus for an event. *

Students and TWU departments must submit reservation requests through the TWU reservation system: Mazevo. For assistance, please contact 940-898-3644.
For information regarding TWU's other campuses and event venues, visit the TWU Conference Services website.

Due to the university contract process, please submit requests for room/facility rentals at least 60 days prior to the event date.

Event Name

A short description to explain the nature of a ticket.

Date/Time of event start (mm/dd/yyyy hh:mm AM/PM)

Date/time of event end (mm/dd/yyyy hh:mm AM/PM)

View pictures and details of each space through our virtual room tours.

What room(s) would you like to request?

Description of the event

The full details of a ticket, including any appropriate circumstances or supplementary information that may aid in resolving it.

Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu.

What is the estimated attendance of the event?

Do you need access to the room for set up or tear down outside of the event time?

This does not include the time needed for TWU staff to set up/prepare the room for your event.

Do you need access to the room for set up or tear down outside of the event time? Yes No Maybe

Please provide set up/tear down details

Will the event have catering?

Will the event have catering? Yes No Maybe

Please provide catering details

Will the event require any technology services?

Includes projectors/screens, microphones, tech support, etc.

Will the event require any technology services? Yes No Maybe

Please provide technology details

Please provide any additional setup needs or requests.

These questions help determine if your event will need to be reviewed for security assignment and what special parking needs.

Type of Event

Social Event (Reception, Banquet, Ceremony, Gala, etc.)

Speaking Event (Lecture, Guest Speaker, Symposium, etc.)

Performance/Concert

Information/Vendor Fair (tabling event)

Race/5K/Walk

Free Speech Demonstration

Will any VIPs be present at the event?

TWU President, Provost, VP, etc.

Public Figure (Senators, State Reps, etc)

Celebrity

Other

Other > Provide details of who will be presenting at your event :

Could the subject matter of the event, any invited guests, or any speaker be considered controversial?

Could the subject matter of the event, any invited guests, or any speaker be considered controversial? Yes No Maybe

Please provide controversial details

Will on-campus parking be needed for your guests?

Will on-campus parking be needed for your guests? Yes No Maybe

Do you have any special parking needs or requests? (including barriers)

Will alcohol be served?

Will alcohol be served? Yes No Maybe

If this is for a TWU Department, has VP approval been granted to serve alcohol?

Please describe the type of bar service (select all that apply):

Please describe the type of bar service (select all that apply): (required)

Cash Bar

Open Bar

Other

Other, describe the type of bar service

What will be served (select all that apply):

What will be served (select all that apply): (required)

Beer/Keg

Wine

Liquor

Toast Only

What beverages will be served to guests under 21?

What provisions will be made to ensure those under 21 will not be served or consume alcohol?

Alcohol Agreement

I understand that it is illegal to consume or to possess with intent to consume an alcoholic beverage in a public place at any time after 12:15 am until 7 am, Monday‐Saturday, and from 1:00 am – 12 noon on Sunday. I hereby agree to ensure compliance with applicable state laws and University policy governing the use of alcoholic beverages. I further understand that I and the entity I represent will be held liable for cleanup and/or damages to the University's facility, equipment, or furnishings resulting from this event. I have received, read, and agree to comply with the policies and procedures of Texas Woman’s University related to events.

Mark "Yes, I agree" to the Alcohol Agreement

Mark "Yes, I agree" to the Alcohol Agreement (required)

Yes, I agree

Who will be in attendance at the event?

The general public

Current TWU students/faculty/staff

Members of the requesting organization/entity

Invited guests of the requesting organization/entity

Client Information - What is the name of the organization hosting this event?

If this is a personal event (like a family reunion), list the contact names.

Primary Contact Name

Primary Contact Mailing Address

Primary Contact Phone Number

Primary Contact Email

Please select any that apply:

Secondary Contact Name

The primary and secondary contacts are the only people who may make changes to the reservation

Secondary Contact Phone

Secondary Contact Email

Secondary Contact Mailing Address

TWU Departmental Contact Name (for events sponsored or co-hosted by a TWU department)

Will Minors attend the event? This means that one or more attendee will be under the age of 18, and their parent/guardian will not be present for the entire duration of the event. Examples of these kinds of events include dances/proms, high school competitions, camps, etc. Information regarding TWU's Minors on Campus policy can be found online: https://twu.edu/risk/minors-on-campus/

Will the event have unaccompanied minors?

No, all attendees will be over the age of 18

No, some attendees will be under the age of 18 and will they will be escorted by their parent/guar

Yes, some attendees will be under the age of 18 and their parent/guardian may not be present

Yes, the event will have unaccompanied minors

I am not sure

Third Party Insurance Requirements - External groups wishing to host an event on the TWU campus must provide liability insurance with several specific requirements. Information regarding TWU's Insurance Programs and Standards can be found online: https://twu.edu/risk/insurance-programs-and-standards/

If your organization does not have liability insurance, we can provide some resources for you to obtain temporary insurance for this event

I have reviewed the insurance requirements and can meet them

Please list any additional special needs or requests.

Please provide information regarding temporary event insurance

Thank you for your request! A member of our team will review your information and contact you within 3 business days. Events are not confirmed until a contract has been executed.

Other Fields

Your name

Your first name

Your last name

Your email address

Verification Code