Procurement Contract Review

Purpose

It is the policy of the University that Procurement Contracts that are not on a pre-approved Standard Form Template must be reviewed by the Office of General Counsel.  An "Approved as to Form" stamp by the General Counsel will indicate that legal review has been completed.  

Only the legality of a contract is reviewed by OGC. 

Getting started

Initiating Contracts with Procurement

Procurement Contracts are contracts that involve the exchange of money (exclusive of contracts to receive or provide grant funding) and are generally for the purchase of goods or services. Some examples of Procurement Contracts include, but are not limited to, contracts for the purchase of software, to pay outside vendors for event services, and some employment contracts.

The initiation of a Procurement Contract should happen with TWU’s Procurement Office, which may accessed here: https://twu.edu/procurement/contracts/. TWU’s Procurement office will assist TWU departments with making appropriate contact with vendors, negotiation of cost, and contractual specifications. Once the essential terms of the contract have been negotiated between the parties, Procurement will send the contract to OGC for legal review, if necessary.

  • Department shall contact Procurement and explain the need for a contract, and Procurement will assist department with contacting with vendors, negotiation of cost, and contractual specifications. 
  • Once the essential terms of the contract have been negotiated between the parties, Procurement will forward the contract to the OGC for legal review by clicking the grey "Request Service" button on this page, filling out the form, and uploading any necessary attachments.

Initiating Contracts Directly with OGC

Initiate a contract directly with the OGC when the non-TWU contracting party does not provide a template to cover the contract and TWU does not have an existing pre-approved Standard Form contract.

Submission 

Submit the Contract in Electronic Format. “Word” is preferred if you are submitting a Contract that is not on a pre-approved TWU Contract template.

If using a "Standard Form Contract", please fill out all necessary information in the Standard Form Contract before submitting. The OGC will not fill in this information for you and will return the agreement to the initiator if the requisite information is not filled in completely.

When you are ready to submit a contract to OGC for review, scroll to the top of this screen and click on the top grey box to the right of this text that says "Request Service". Fill out all of the applicable information. Click on the "?" buttons in any field to read more information about how to fill in that section of the form. At the end of the form, there is a section called "Attachment". Be sure to upload the Word version of the affiliation agreement you would like reviewed here, if you are submitting an agreement that is not on a TWU Standard Form Template or if the contracting entity has proposed edits to the TWU Standard Form Template. Additionally, upload any applicable  attachments to the contract so they may be reviewed by the OGC.

Pre-Requisites for General Counsel Review

  • Evidence of Compliance with Procurement Guidelines
  • Evidence of Financial Review

Who can use it

TWU's Procurement Department

 
Submit a Contract for Signature and/or Review

Details

Service ID: 26843
Created
Wed 3/21/18 11:29 AM
Modified
Wed 3/11/20 5:39 PM