Annual W-2 Announcement - 2025 W-2s via ADP

To:                       All Employees

From:                  Office of Human Resources, Amanda Noday, Payroll Manager

Subject:              2025 W-2 Forms

The 2025 W-2 forms are now available in ADP W-2 Services at https://my.adp.com.  If you haven’t previously registered with ADP W-2 Services, you will need to register first in order to view/print your W-2 form online by following the steps below. If you chose to have your W-2 mailed, ADP will mail the W-2 form to your residential address by February 2, 2026.

How to Register with ADP W-2 Services:

If you have any issues registering with ADP W-2 Services please email: payroll@twu.edu.

1.    Go to https://my.adp.com.

1. Click “Get Started”.
2. Click “I Have a Registration Code”
3. Enter the Registration Pass Code which is: TXWU-W2
4. Click Continue.
5. Enter your identification information for validation purposes:
   • First and Last Name
   • Social Security Number
   • Date of Birth

7.       Click Continue.

8.       A pop-up may appear stating you cannot be located.

9.       Bypass the warning message by choosing “Register By Service”.

10.   Verify W2 Services is selected for service name and document

11.   Click Continue.

12.   Enter the following:

• Year of W-2: 2025
• Employee ID # (This can be obtained by logging in to Oracle Cloud and go to Me > Personal Information > Employment Info then look for “Person Number” on the right hand side.  This is your Employee ID. If your employee ID is less than 3 digits please add leading 0s to equal 3 digits.  (i.e. employee ID 6 would be 006)
• Company Code from Box D: VJ9 
• Employee Zip Code – enter your own zip code
• Employees SSA Number: Enter your social security number

You will be required to provide one additional verification (by entering your US Mobile phone #, unless ADP already has a unique email address or mobile phone # registered for your account). Note – if you receive a message your mobile number is invalid, send an email to payroll@twu.edu so we can send you a registration code.  Sometimes this happens if you have previously registered with ADP through a previous employer.

You will be prompted to complete a registration process during which you will select a unique password.  Your password must contain between 8 to 20 characters and at least one alpha and one numeric character. Additionally, you will be assigned a system generated User ID.  Once you have completed the registration process, you should “Bookmark” or “Add to your Favorites” the new URL, https://my.adp.com.

To verify your W-2 delivery method or consent to online W-2 for 2026:

• Log in to Oracle Cloud,
• Click on Me > Pay > Document Delivery Preferences
• Choose the pencil icon next to W_2 and update your preference. 
• NOTE: If you choose to receive your W-2 online only, you will not receive a mailed copy of your W-2 from ADP.

Frequently Asked W-2 Questions:

Why doesn’t my W-2 form agree to the gross income on my payslip?  Why doesn’t my W-2 form agree to my annual salary?

Box 1 (Wages, tips, other compensation) on the W-2 form is your taxable income.  Your taxable income can be obtained by reviewing your final payslip for 2025 and subtracting the YTD Pre-Tax Deductions from your YTD Gross Income.

What is the difference between Box 1 and Box 3 on my W-2 form?

Box 1 is your taxable income for federal income tax and Box 3 is your social security wages.  The difference between these amounts is any pre-tax retirement contributions such as ORP, TRS, 403(b) or 457 contributions.

What is Box 12 Code DD?

The reporting in Box 12, using Code DD, is the cost of employer-sponsored health coverage and is for your information only. The amount reported with Code DD is not taxable.

Other Items:

If you have not received your W-2 form by February 17^th please email payroll@twu.edu.