Change Assignment

1. Navigate to My Client Groups > Employment Info: 

2. Next, search by name, person number, or assignment number and filter by assignment status: 

3. Select the assignment you wish to edit, then use the three dots menu "..." to perform your desired action: 

4.  Select all toggles until you know what information they control better: 

5. Complete the "When and Why" section as follows: 

• When does the assignment change start? Date. 
• What's the way to change the assignment? Assignment Change. 
• Why are you changing the assignment? Select the most appropriate option. 
• Business unit? Texas Woman's University BU. 
• Position? Position code must be used from the position report. 

6. Complete the position override section as follows:

•  Assignment? Current position. 
• Position? The proposed changes based off of the position code used fills in automatically to assignment as highlighted below: 

7. Review or update the following fields: 

• Assignment status
• Person type
• Primary assignment. Yes or no.
• Grant Assignment? If yes, routes to grant approver. 
• Regular or temporary? If yes, routes to budgetary approver. 
• Full-time or part-time. 
• Working hours. Weekly impacts the FTE. 
• Pay class. Based on position type. 
• Appointment start and appointment end date. For use on hourly positions ONLY. 
• Optional Items: 
  • Course Information 
  • Assignment Information 
  • Comments

8. Use the pencil icon to change the manager. Please note: You can only list one line manager per assignment. 

9. Save your progress and changes via the "save" button: 

10. Input the payroll details. Please note: Transfer to a new payroll frequency ONLY if they are changing salary basis.

11. Change/update the salary: 

12. Add any direct reports to the employee, if applicable: 

13. Add any comments or attachments to assignment change, if applicable: 

14. Submit. You have now completed this change assignment process!