Supplier Registration Guide

Access the Supplier Portal

1. Click the link to access the portal: (Link coming soon)
2. Enter your email address
   • Use an email that is not already associated with another profile
     • Check your email for a verification code
3. Enter the code and click Continue

Company Details

1. Enter the following
   • Enter your company name 
     • If you are an individual (e.g., guest lecturer), enter your full name
     • If operating under a DBA, enter the DBA name
   • Enter the country name
   • The Taxpayer ID or Social Security Number listed on your W9
   • The Tax Registration Number (for non-US companies) will become available
   • Enter the DUNS number, if applicable
2. Select the Organization Type
3. Select the Supplier Type
   • If you are a TWU student, select Student
   • If you are NOT a TWU student, select Individual
4. Note to Approver
   • If you are registering in response to a bid, enter the bid number here
   • TWU students receiving awards or reimbursements, you must note here. 
5. Drag and Drop 
   • Required: A signed, dated W-9 form (must be from the current year)
   • If applicable, upload a copy of your HUB Certification
6. Click Continue

Contacts 

Want to add more contacts? Use the option at the bottom of the page to include them in this Supplier account. 

1. Complete the following fields: 
   • Name
   • Email
   • Job title (recommended)
   • Phone number (and any alternate numbers)
2. Assign roles:
   • Is this an administrative contact?: Select "Yes" to receive general communications from TWU
   • Does this contact need a user account: Select " Yes" to have access to supplier transactions and self-service task

TIP: One contact must have a user account with the appropriate roles. Other contacts can be added later for communication or address linking. 

3. What user roles does this contact need? (recommended to check the following boxes):
   • Supplier Self Service Administrator 
   • Supplier Bidder
   • Supplier Accounts Receivable Specialist
   • Any other relevant roles
4. Click Add Another Contact to include additional contacts, if needed
5. Click Continue 

Addresses

1. Address Name: Use the street address (e.g., 123 Main St. )
2. Check all relevant boxes beside the address name (recommended to check all three boxes)
   • Receive Purchase Orders
   • Receive Payments
   • Bid on RFQs
3. Enter
   • Country/Region
   • Address lines
   • Postal code (auto-fills city, state, and county)
   • Postal Plus 4 code (if available)

4. Enter 
   • Email address
   • Phone number
5. Select Contact(s) to link to this address
6. Click Add Another Address (optional)
7. Click Continue

Business Classifications

THIS SECTION IS ONLY FOR TEXAS CERTIFIED HUBs

If you ARE NOT a Texas Certified HUB, select None of the classifications and click Continue

1. If you ARE a Texas Certified HUB: 

• Select Minority Owned only
• Choose the appropriate Subclassification (e.g., HUB-Woman Owned)
• Under Certifying Agency, select Other, and type the agency name (e.g., TX CPA)
• Enter your Certification Start and End Dates

• Upload your HUB certificate via the Drag and Drop box

Do not add more than one Business Classification.

• Click Continue

Bank Accounts

1. Enter your Routing Number (Bank and Branch auto-fill)
   • If not recognized, email TWUSupplier@twu.edu
2. Enter Account Number
3. Select Account Type
4. Click Continue

Products and Services

1. Select all product/service categories that apply

• If none apply, select Other 

2. ***Click Submit to complete your registration

IMPORTANT: Saving your progress does NOT complete registration. You must click Submit to finalize. 

Confirmation

Your request will be reviewed by Procurement. Once approved, you will receive an email confirmation. 

If you have questions, email TWUSupplier@twu.edu