Change Assignment - Student Assignment

Step 1. Navigate to My Client Groups > Employment Info: 

Step 2. Use the pull down on the Business Title to select the position you wish to update.

Only select Active or Dormant assignments to update.  

Step 3. After you select the position, use the Actions to go to Change Assignment: 

Step 4. Choose all the options and select continue: 

Step 5. Select the options for the "When and Why" field: 

• When = Effective Date
• What’s the way to change the assignment = Assignment Change
• Why are you changing the assignment = Student always for Student Changes

Step 6. Select these options for the "Assignment" fields: 

• Assignment Status = Active Assignment
• Person Type = Student Assignment
• Business Unit = Texas Woman’s University BU
• Primary Assignment = Yes or No
• Position = Enter the code to fill in the Position / Job / Grade / Department / Location
• Reporting Establishment = Texas Woman’s University
• Grant Assignment = Yes (costing journey goes to Grant department) No (costing journey to Dept Admin)
• Regular or Temporary = Always Temporary for Student Assignment
• Full Time or Part Time = Always Part Time for Student Assignment
• Working Hours = No more than 20 for Student Assignment
• Pay Class = HRLY
• Appointment Start = Effective Date of Assignment Start
• Appointment End = On or before the last day of the Academic Year – 8/31/YEAR
• Course / Assignment / Comments = Not Required
• Maintain Manager – this person will be approving the time card.

Step 7. Complete the "Maintain Managers" field: 

Please note: This student will show up under the Line Manager – My Team

Step 8. Please complete the "Payroll" field: 

Step 9. Complete the "Payroll Frequency" field: 

Payroll Details – students are under the Payroll Frequency of TWU Semi Monthly Hourly.  Timecard Required for Payroll Yes and Timecard Required for Assignment Yes.

You do not need to take any action when the Payroll Details already have the correct Payroll Frequency

If the Payroll Details are wrong, you will need to Transfer to a New Payroll Frequency

Step 10. Complete the "Salary" field: 

Salary – Salary Basis for a Student is always Student Hourly

If you are using this to pay ICP – the minimum amount is $7.25

Step 11. Direct Reports – will not use for Student Assignments.

Step 12. Comments and Attachments – not required but could be used for notes.

After this Change Assignments approved, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position.  Please see – Non Budgeted Costing guide for how to enter the costing.