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Use Add Assignment when creating a second assignment for an employee.
*If this is a new employee to your department and you cannot pull them up – email HRRecords@twu.edu with the employees name and we will share access to their data with you.
My Client Groups – Employment Info
You can select any title and choose Add Assignment. The other assignment information will populate for you to update so select the assignment closest to your position.
After you select the position, use the Actions to go to Add Assignment.
Choose all the options and select continue.
When = Effective Date
Select Permanent Never Use Temporary = Permanent
What’s the way to add the assignment = Add Assignment
Why are you adding the new assignment = 900 – Establish new job/appointment
Assignment Status = Active Assignment
Person Type = Staff Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant department) No (costing journey to Dept Admin)
Regular or Temporary = Always Temporary for Hourly Staff Assignment
Full Time or Part Time = Always Part Time for Hourly Staff Assignment
Working Hours = Temporary Staff is 19 or less
Pay Class = HRLY or TSK for Program Staff ICP payments
Appointment Start = Effective Date of Assignment Start
Appointment End = On or before the last day of the Academic Year – 8/31/YEAR
Course / Assignment / Comments = Not Required
Maintain Manager – this person will be approving the timecard.
This person will show up under the Line Manager – My Team:
Payroll Details – temporary staff are under the Payroll Frequency of TWU Semi Monthly Hourly. Timecard Required for Payroll Yes and Timecard Required for Assignment Yes.
Use the Add button
*Payroll = TWU SemiMonthly Hourly
Timecard Required for Payroll = Yes (even for ICP)
Tax Reporting Unit = Texas Woman's University
Timecard Required for Assignment = Yes (even for ICP)
Salary – Salary Basis for is Hourly
If you are using this to pay ICP – the minimum amount is $7.25
Direct Reports – will not use for Temporary Staff Assignments
Comments and Attachments – not required but could be used for notes.
After this Add Assignment processes, a costing journey will go to the Department Admin(s) OR to the Grant Department if this is a grant-funded position. Please see – Non Budgeted Costing guide for how to enter the costing.