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My Client Groups – Employment Info
Use the pull down on the Business Title to select the position you wish to update.
Only select Active or Dormant assignments to update.
After you select the position, use the Actions to go to Change Assignment
Choose all the options and select continue
When = Effective Date
Full Academic Year = 9/1/year
Spring = 1/16/year
Summer Assignment = 6/1/year
What’s the way to change the assignment = Assignment Change
Why are you changing the assignment = use the pull down menu for the options
900 - Establish new job/appointment or reappointment – most common
Assignment Status = Active Assignment
Person Type = Faculty Assignment
Business Unit = Texas Woman’s University BU
Primary Assignment = Yes or No
Position = Enter the code to fill in the Position / Job / Grade / Department / Location
Reporting Establishment = Texas Woman’s University
Grant Assignment = Yes (costing journey goes to Grant Dept.) No (costing journey to Budget Dept.)
Regular or Temporary = Regular (Visiting Faculty is always Temporary)
Full Time or Part Time
Working Hours = Calculates the FTE
Pay Class = F classifications
F9 = Academic Year (if the faculty want to spread out 12 months they will work directly with payroll)
F3 = Summer Faculty assignment
V9 = Visiting Faculty Academic Year (if the faculty want to spread out 12 months they will work directly with payroll)
Appointment Start = Do not put dates here
Appointment End = Do not put dates here
Course / Assignment / Comments = Not Required
Maintain Manager This employee will show up under the Line Manager – My Team
Payroll Details –Faculty are under the Payroll Frequency of TWU Monthly. Timecard Required for Payroll No and Timecard Required for Assignment No.
You do not need to take any action when the Payroll Details already have the correct Payroll Frequency
If the Payroll Details are wrong, you will need to Transfer to a New Payroll Frequency
Salary – Salary Basis for Faculty is always Faculty Salary
Direct Reports – if applicable
Comments and Attachments – not required but could be used for notes.
