Time Reporting in Oracle Cloud-Graduate Assistants

Graduate assistants (GTA, GAS, GRA, GAW) do not report time in Oracle Cloud unless needing to report leave without pay for time missed.
To report leave without pay in Oracle Cloud:

1. Login to Oracle Cloud – https://oraclecloud.twu.edu
2. Use the company single sign-on to log in.
3. Select the home icon in the top right corner to access the home page.

Create your time card:
On the home page select the tab “Me,” then select “Time and Absences” icon.

Methods of creating a time card: Existing Time Cards, Current Time Card, Add Time Card

1. Existing Time Cards (recommended) – Create a time card through existing time cards just like in the “Add Time Card” option, but Existing Timecards will show you everything that you have created. You can also check the status or your timecards - submitted, approved, saved, etc.
2. Current Time Card – View/Create a current timecard for the current two week pay period. For example, if today is 2/27 and the “Current Time Card” option is selected, it will create the two week time period you are in which is 2/16 - 2/29. You cannot add hours before or after the dates in this two week time period.
3. Add Time Card – Select the two week time period you want to create. Create a time card within the current two week pay period or you can do a past or future time card.

Adding or Editing a Time Card: Click on existing time cards and click the plus sign to create a new time card, OR if you are editing a time card find the time card to make changes and then select the three dots on the right side and select “Edit.” Note: You can edit an approved time card if you need to make changes and submit for approval by your supervisor.

Enter your time card:

• Once in the timecard, select your assignment number first, then you will select a Payroll Time Type.
• Enter “leave without pay” under the payroll time type to record your time worked.
• Enter total hours in the Quantity field for each date. Do not enter anything in start or stop time – this is for hourly employees only.
• When finished entering time for the day click save and close.
• When finished entering time for the pay period click the next button and submit.

FAQs:
I recorded leave without pay (LWOP) on my timecard. What happens next?

• The time is submitted to your supervisor for approval. Once approved it will be sent to payroll for processing. Your check will be adjusted based on the amount of leave without pay hours approved.