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Texas Woman’s University is strengthening its security posture by enabling multi-factor authentication (MFA) (also referred to as two-factor authentication (2FA) or two-step verification) for specific systems across the University. MFA adds an extra layer of protection when accessing accounts and requires users to enter more information than just a password. For example, alongside the password, users might be asked to enter a code sent via voice or text message or tap a verification prompt via a secure app on their phone.
A phased approach is being used so that groups can easily manage their enrollment into the MFA program. We use a variety of applications for multifactor authentication. One of the most common is Google 2-step.
Steps to Enable Google MFA
Step 1: Sign in to Your TWU Google Account
Go to: https://myaccount.google.com
Sign in using your TWU email address and password.
Step 2: Open Security Settings
After signing in:
- Click Security & Sign-In on the left side menu
- Scroll down to the section labeled How you sign in to Google
- Click 2-Step Verification
Step 3: Start Setup
- Click Get Started
- Enter your TWU password again if prompted
Step 4: Choose Your Verification Method
Option 1: Google Prompt (Recommended)
Google prompt sends a notification to a device where you're already signed in to your TWU Google account.
- Select Google prompt.
- Choose your smartphone or tablet.
- Follow the prompts to verify the device.
- Approve the test notification when prompted.
Note: Google Prompt requires you to already be signed into your TWU Google account on a smartphone through a Google app. Example: Gmail, Google Drive, Youtube, Google Photos, etc. If you are not already signed in to your TWU Google account on a mobile device, you can skip this option and add another verification method instead.
Option 2: Authenticator
An authenticator app generates one-time verification codes.
- Select Authenticator.
- Set up Authenticator.
- Follow the prompts to scan the QR code with the Google Authenticator app.
Option 3: Phone Number
Use your mobile phone as a backup verification method.
- Select Phone number.
- Enter your phone number if it is not already listed.
- Choose to receive codes by Text message (SMS).
- Enter the verification code you received.
Option 4: Backup Codes
Backup codes allow you to sign in if you lose access to your other verification methods.
- Select Backup codes.
- Generate your set of backup codes if you have not already done so.
- Save or print the codes and store them in a secure location. Each code can be used once.
Step 5: Turn On 2-Step Verification
After completing setup:
- Click Turn On
Google MFA is now enabled for your TWU Google account.
What Happens Next?
After Google 2-Step Verification is enabled, multi-factor authentication will apply to your entire TWU Google account. When signing into Google services using your TWU Portal credentials, you will be prompted to complete a second verification step. This applies to Gmail and other Google Workspace applications, such as Google Drive, Docs, Sheets, and Calendar.
Having Trouble?
I did not receive a code or prompt
- Make sure your phone has service or internet access
- Try selecting another verification method
- Verify your recovery phone number is correct
I got locked out of my account
Contact the TWU Technology Service Desk at 940-898-3971.
Additional Google Help
Google’s official setup guide:
https://support.google.com/accounts/answer/185839