Hiring Documentation
EEO Compliance review hiring evaluation checklist
Definitive and specific measures must be taken in order that applicant pool and departmental workforce composition meet the goal of reflecting applicant pools representing all segments of the population. Advertisements in media oriented to underrepresented groups are strongly recommended, and statements in all ads that "TWU is an EEO/AA employer" are required.
All minutes, list of search committee members, copies of correspondence, candidate vitaes, resumes, applications, job announcement(s) and requirements, criteria used to evaluate candidates, interview questions, reference check information and notes made during telephone interviews become official documents. Because the university may be vulnerable to a complaint, proper documentation on screening decisions must exist. At the close of a search the official documents described must be retained for a period of three years.
Official search and selection documents include:
- Job vacancy, announcements, and descriptions
- Criteria used to evaluate candidates and interview questions (before interviews are conducted) need approval from HR recruitment
- Correspondence of the search (email, notes, etc.)
- Faculty search: Candidates interviewed - TWU Applications completed
- Faculty Applicant Selection Matrix
- Interview questions and responses for all interviewees
- Telephone or Zoom interview notes
- Faculty search: Candidates selected for an on-campus interview and receive prior approval from the Dean will need a completed Qualifications form (Q form) approved by Academic Affairs.
- EEO Compliance Review Hiring Evaluation Checklist
- Faculty search: Request to Appoint Faculty form
Recruitment and Hiring Processes
- Hiring Process for Faculty
- Hiring Process for Staff
- Hiring Process for Temporary Employee (non-student/non-graduate assistants)